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Academic Success and Career Center Cultivating Successful Scholars and Professionals

Academic Reinstatement F.A.Q.

Reinstatement F.A.Q.

-I’m in danger of becoming academically deficient. What should I do?

That’s a good question! WSU offers a lot of helpful resources and ways to help you avoid academic deficiency, including ways to help you improve academic performance, respond to personal and life challenges, or identity based barriers! We encourage you to set up an appointment with your advisor, but here’s a few other options you can consider:

  • Go to your professor’s office hours! Bring questions and things that you don’t understand from class material, and make sure to schedule enough time to get everything answered.
  • Talk to a tutor! Tutors are current students who have taken the class before, so they can help you work through the material! Find out more here 
  • You can also go to the Academic Success and Career Center for general or specific course help.
  • Having trouble with your writing? Check out the Writing Center. They offer a free, walk-in, para-professional, peer tutoring service that supports students in clarifying, developing, and best articulating their ideas. 
  • Take advantage of workshops! Workshops are short sessions that provide information to assist students academically, professionally, and personally.
  • If you’re encountering challenges outside of the classroom that are impacting you in the classroom, here’s a few places to consider:
    • Dean of Students : The Office of the Dean of Students can help point you in the right direction regarding a variety of topics, including but not limited to university policies, deficiency and reinstatement, tutoring, and more!
    • Student Support Services: TRIO programs help students overcome class, social and cultural barriers to higher education. They offer assistance designed for many students, including First Generation, Low Income, and Disabled students.
    • Access Center: The Access Center provides accommodations and services to incoming and current WSU students with disabilities, psychological or medical conditions, or temporary injuries that limit their access to the WSU environment.
    • Ombudsman: The Ombudsman can help you navigate University policy and help resolve issues and conflicts through informal investigation and mediation.
    • Student Financial Services: Our dedicated staff will personally answer your questions and help you find the best way to finance your education at WSU.
    • International Programs:  The Office of International Programs enables every WSU student to graduate with a rich understanding of different cultures and nations. It fosters a welcoming and inclusive environment for international students, faculty, and visiting scholars from over 100 countries. In addition, the office reaches out to academic institutions, governments, and other organizations worldwide, building strategic partnerships that advance research and discovery.
    • Campus Health Services:  Cougar Health Services provides student-centered, integrated health services. We offer Counseling and Psychological Services, Health Promotion, a Medical Clinic, a Pharmacy, and a Vision Clinic.


-I’ve been recessed from WSU. What should I be doing during my recess so I can come back?

The key thing to know is that WSU believes that you can succeed at WSU, and that you should be taking this time to prove that. Work with your advisor to identify the issues or concerns that led to your recess, and to develop plans to address them.

A few possible suggestions are as follows:

  • One or two classes bringing down your GPA? Work with your advisor to find equivalent courses at a community college, and then take and pass the class there. The grade won’t carry over to WSU, but the credit will, meaning that the low grade won’t be calculated into your GPA. Two things to keep in mind though! Just because a class has the same name, that doesn’t mean it’s the same class.  Secondly, if you take the class again and do poorly, be honest about that in your reinstatement application. Admissions will check for any classes you took while away, so it’s better to be upfront. You can also take WSU classes during Summer Session while recessed and use the credit to remove low grades from your GPA.
  • Work in your area of interest. The reinstatement committee loves to see this, because it demonstrates commitment to your field and helps you build your skillset and connections. It can also help you financially prepare to return to WSU.
  • Did health concerns or addiction lead to your recess? Seek out professional help and work out how to empower your life.
  • Stay active in your community. Volunteer, make connections, build relationships. Then, discuss the impact those have on you on your reinstatement application.
  • Stay in communication with your advisor and professors throughout. They can help you stay on the right track and answer questions.
  • Remember, this isn’t vacation time. This is a time for you to address what led to your recess in the first place and prepare to return to WSU.


-I’m about to start working on my reinstatement application, or I already have. What should I keep in mind?

  • Talk to your advisor about it. They’ll help you get started and can answer questions you have during the process.
  • Get it done early, and turn it in early. This demonstrates to the committee that you’re excited about returning, and means that you’ll hear back with plenty of time to register for classes. It also helps get other processes, like financial aid, started with plenty of time to work
  • Take the time to write good answers to the questions. A good answer is longer than a sentence, and tells the committee crucial information about you, your desire to return, and how you used your time in recess to prepare to return. Talk to your advisor about what you’re planning to say, and have plenty of people look over your answers to give feedback.
  • When you first write your answers, do so in a word document. Review them a day later to make sure they make sense and convey what you want to say. Ask other people to look over them and give feedback before you turn in your application.
  • Check your WSU email regularly! All reinstatement information will be sent here.
  • Ask questions throughout the process. Reinstatement can be challenging and frustrating, so never hesitate to contact your advisor or the Academic Success and Career Center for help.
  • If you get an offer:
    • Read it thoroughly, and ask questions to make sure you understand all of it
    • Return it as soon as you understand it and are comfortable with it. Don’t wait three months to sign and return it. The sooner the better, so that you have time to enroll in classes and take care of any other concerns.

I heard that there will be conditions to my reinstatement. What will those be?

Reinstatement conditions vary person by person. However, some general ones that are often assigned are as follows:

  • Academic Improvement Conversations 
    • This is a conversation between you and your advisor about reinstatement conditions, academic progress, and developing a plan to return to Good Standing with the University.
    • You will be required to attend 2 AIC meetings by specified deadlines.
  • Career Counseling
    • A specially trained career counselor will meet with you to help you determine your interests and skills, explore careers in your chosen major, and help you plan for the future.
  • Workshops 
    • Workshops are short sessions that provide information to assist students academically, professionally, and personally.
  • Repeat courses 
    • You may be asked to repeat courses in which you received a C-, D, or F. 

-What are the important deadlines?

For specific information, we recommend contacting your advisor

However, you can view an up to date WSU academic calendar here, and find critical deadlines at the top of the page.

-People keep saying Rule 38/Rule 39/Rule 41 and I don’t know what they mean.

That makes total sense. What they’re referring to are the Academic Regulations, which are kept the Registrar’s Office. They lay out the rules for how a lot of things, including enrollment and academics, work at WSU. You can view all of the Regulations here, but there’s a lot of them. So here’s the ones you might need to know:

  • Rule 38a
    • If your GPA (semester or cumulative) is below 2.0, then you have to apply for reinstatement to the university. Once you’re reinstated, you’ll be on academic probation, which means you will be required to fulfill a set of reinstatement conditions. If you do not fulfill these reinstatement conditions, you will be recessed (not eligible to enroll in courses) for one semester. See Academic Regulation 41 below.
  • Rule 38b
    • If your GPA (semester) drops below 1.0 in your first semester at WSU, then you will be recessed for a full semester. To return, you’ll need to apply for reinstatement as a former student returning. You can still take Summer courses at WSU while recessed. 
  • Rule 39
    • If your GPA (cumulative) is below 2.0 for any three semesters (excluding summer semesters), then you’ll be dismissed from WSU for a minimum of two semesters. During this time, you can still take Summer classes. To return to WSU, you will have to apply for reinstatement as a former student returning. 
  • Rule 40

    • Rule 40 lays out the rules for being reinstated.
    • If you’ve been dismissed for two semesters then you can return by completing the reinstatement process. 
    • If you’ve been dismissed for more than two semesters, then you will also need to reapply for admission.
    • To be reinstated, you’ll need to submit any transcripts for classes you took while dismissed to the reinstatement office or the Office of Admissions, and provide documentation that demonstrates potential for academic success at WSU. 
  • Rule 41

    • After being reinstated, you’ll still be on academic probation.
    • This means that there will be specific conditions on your enrollment, so talk to your advisor for more details.
    • If you don’t meet these conditions, you will be recessed from the University for one academic semester.
  • Rule 43

    • If you’ve been away from WSU for four or more years and you left under a deficient rule, you can ask to have all of your previous work disregarded.
    • Once you successfully complete 15 credit hours and have a cumulative GPA of 2.0 or better, you’ll get credit for all of the classes you took before that you got a C or better in.

-I’ve been away from WSU for more than 2 semesters and want to return

We’d love to have you back! You’ll need to apply for Former Student Returning Reinstatement. Once your reinstatement is complete, you will need to apply for readmission through the Office of Admissions. Once you have completed the reinstatement process, you will work with the Office of Admissions to confirm your new application. 

I still have questions after looking through everything. Help!

That’s normal! This can be a challenging and confusing experience, so please don’t hesitate to reach out for help. You can contact your advisor here or the Academic Success and Career Center.